Oakridge Elementary School PTO
ARTICLE I – NAME, DESCRIPTION & PURPOSE
Section 1: NAME – The name of the organization shall be Oakridge Elementary PTO. The PTO is located at 5670 Oakridge Road, Clover, SC 29710.
Section 2: DESCRIPTION – The PTO is a non-profit organization that exists for charitable, educational, and scientific purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code.
Section 3: PURPOSE – The purpose of the PTO is to enhance and support the educational experience at Oakridge Elementary School, to develop a closer connection between school and home by encouraging parental involvement, and to improve the environment at Oakridge Elementary through volunteer and financial support.
ARTICLE II – MEMBERSHIP
Section 1: Membership shall be automatically granted to all parents and guardians of current Oakridge Elementary students, plus all staff at Oakridge Elementary. There are no membership dues. Members have voting privileges in general meetings, one vote per household.
ARTICLE III – OFFICERS
Section 1: EXECUTIVE BOARD– The Executive Board shall consist of the following elected officers: President, Vice President, Secretary, and Treasurer. The School Principal will be a voting members of the Executive Board.
Section 2: TERM OF OFFICE – Each officer shall be elected for a term of one (1) year (elected in the last quarter of the school year) with an option of serving a second one-year term, if duly elected. In the event that no one steps up for nomination in a given position, the officer currently assigned to that role may elect to run for a third term as an Interim, if he/she is in good standing, and is duly elected. Each officer agrees to remain available for the month of September of the year following his or her term to orient the incoming officer. Exception, the Treasurer will complete the fiscal year, which is July 1st - June 30th .Section 3: QUALIFICATIONS – Any PTO member in good standing may become an officer of the PTO. With regard to the role of President, only officers with at least two (2) years experience on the Executive Board, and who are in good standing, may become President through due election.
Section 4: DUTIES –
Executive Board – Develop the PTO’s annual budget, establish and oversee committees to conduct the work of the PTO, establish fundraising programs, approve by majority vote of the Board.
President – Prepare agendas and preside at General PTO meetings and Executive Board meetings, serve as the official representative of the PTO, and retain all official records of the PTO.
Vice President – Oversee the committee system of the PTO, assist the President, and chair meetings in the absence of the President.
Secretary – Records and distribute minutes of all Executive Board meetings and all General PTO meetings, hold historical records for the PTO. Minutes shall be written and distributed for review.
Treasurer – Serve as custodian of the PTO’s finances, collect revenue, pay authorized expenses, report financial activity every month, prepare year-end financial report, facilitate an annual audit, and hold all financial records.
Section 5: BOARD MEETINGS – The Executive Board shall meet monthly during the school year. Additional meetings may be called at the discretion of the President. A majority of the Executive Board present constitutes a quorum.
Section 6: REMOVAL – An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board.
Section 7: VACANCY – If a vacancy occurs on the Executive Board, the President shall appoint a PTO member to fill the vacancy, for the remainder of the officer’s term.
ARTICLE IV – GENERAL MEETINGS
Section 1: GENERAL PTO MEETINGS – General PTO meetings shall be held to conduct the business of the PTO. A minimum of two (2) meetings shall be held during the school year: 1) in the first quarter of the school year to welcome PTO members back to school, present an overview of planned activities and approve the annual budget, and 2) in April to hold elections for the following year’s Executive Board. Additional meetings may be held at the discretion of the Executive Board.
Section 2: VOTING – Each member in attendance at a general PTO meeting is eligible to vote, one vote per household. Absentee or proxy votes are not allowed.
ARTICLE V – FINANCIAL POLICIES
Section 1: FISCAL YEAR - The fiscal year of the PTO begins July 1st and ends June 30th of the following year.
Section 2: BANKING - All funds shall be kept in a checking account in the name of (our PTO), requiring two signatures of the Executive Board for all checks written and held at a local financial institution.
Section3: RECEIPTING - When collecting money a receipt of the monies will be written and given to the individual upon request. In cases such catalogue sales or where an order form is present the order form may serve as a receipt.
Section 4: REPORTING - All financial activity shall be recorded in a manual or computer-based accounting system. The Treasurer shall reconcile the account(s) monthly and report all financial activity monthly. The PTO shall arrange an independent review of its financial records each year.
Section 5: ENDING BALANCE - The organization shall leave a minimum of $2,000.00 in the treasury at the end of each fiscal year.
Section 6: CONTRACTS - Contract signing authority is limited to the President. If second signature is required any other executive board member in good standing or the School Principal may sign.
ARTICLE VI – BYLAW AMENDMENTS
Amendments to the bylaws may be proposed by any PTO member to the Executive Board. Amendments shall be considered for voting at a subsequent meeting. A majority approval of the Executive Board is required to adopt an amendment to the Bylaws.
ARTICLE VII - DISSOLUTION
In the event of dissolution of the PTO, any funds remaining shall be used exclusively for tax exempt purpose to be used by Oakridge Elementary School.
ARTICLE VIII - PARLIAMENTARY AUTHORITY
The authority for this organization shall be "Robert’s Rules of Order Newly Revised."
These bylaws were adopted on 9/6/2016.