Brochure Distribution Policy

  • Electronic Flyer Distribution Begins in Spring 2014!

    Clover School District works with community organizations to make information about not-for-profit activities or services and enrichment opportunities available to families.

    For years, CSD sent home various fliers the way most schools did — in backpacks and "Friday Folders." These flyers reached students and, sometimes, parents. However, that process created a lot of extra work for school staff, teachers, and parent volunteers who spent time each week counting them all out. Obviously, the process wasn’t environmentally friendly either.

    Effective May 1, 2014, CSD implemented a solution that should make sure information gets to our students’ families, does not burden office staff and teachers, and also helps in the district’s efforts to go green with the help of a company called Peachjar. A nice side benefit is that non-profit organizations, school organizations and others will save paper and the costs associated with copying flyers.

    Peachjar

    Flier Philosophy

    The district makes approved fliers available as electronic flyers through Peachjar for your convenience. The district does not distribute flyers directly to students.

    How does this benefit parents?

    Peachjar manages this service on behalf of Clover School District schools.

    Approved flyers, delivered to parents by email, keep parents informed about upcoming school activities, programs and events and community or youth activities, programs and events.

    In households with multiple caregivers, fliers don’t always make it to the right parent or guardian. With this system, family members have immediate access to fliers online and the ability to sign up to receive fliers instantly via email.

    Parents will receive a welcome email from the service provider, Peachjar, that includes a username and password. To ensure smooth delivery of this communication, please add school@peachjar.com to your email contacts.

    If you do not get an email from Peachjar, the district does not have a good email address for you in PowerSchool. You should contact your child’s school and ask them to update your PowerSchool information.

    Non-profit organizations and others — How do you get a flier approved?

    Clover School District allows approved information or brochures from nonprofit (501c3) organizations (Boy Scouts, the YMCA, Girl Scouts, Clover LEAF Foundation, etc.) — providing their material meets our standards and has been pre-approved by the Public Information Office.

    We do not approve the distribution nor Web publication of a flyer by a “for profit” organization even if that organization is offering something “free” to our students.

    We also do not approve fundraising efforts from nonprofit groups.

    No commercial publications will be posted or distributed unless their purpose is to further a school activity, such as graduation, class pictures or class rings or to offer a pre-approved enrichment opportunity to our students.

    What flyers meet the district’s criteria?

    • Programs or events held within York County;

    • Activities that benefit our students, help develop character, etc.;

    • Programs or events that are youth-related or related to youth education;

    • Flyers that come from approved youth character-building organizations;

    • Flyers that pertain to activities of the community recreation program;

    • Flyers that do not promote nor discourage religion;

    • Flyers nondenominational in nature;

    • Flyer contains school names only as part of the location information for events held at schools and in no way implies event is endorsed by school or district;

    • Flyer does not disrupt the educational process, violate the rights of others, include material that is defamatory, invade the privacy of others, infringe on a copyright, or be obscene, vulgar or indecent.

    What must appear on the flyer?

    • The sponsoring organization’s full name;

    • The sponsoring organization’s address;

    • The sponsoring organization’s email address;

    • The sponsoring organization’s telephone number;

    • The sponsoring organization’s web address;

    • The sponsoring organization’s non-profit 501c3 status;

    Sponsoring organizations — Now what?

    Peachjar manages flyer distribution on behalf of our schools using the latest electronic communication technology and charges a fee for this service that is typically much less than the cost you paid in the past to copy and deliver flyers to schools.

    Once your flyer is posted to a school’s Peachjar site, parents can view your flyer through the Peachjar logo on the school website. Additionally, your flyer will be delivered to all parents’ email addresses as an embedded image, not a link. This means parents will immediately see your flyer and be able to click through to your website.

    To post a flyer, organizations just register at www.peachjar.com, select the desired school(s) and upload your flyer. Your flyer is then automatically submitted to the district for approval. Once approved, your flyer is delivered to parents and posted online.

    Contact Peachjar for pricing and discount information.

    Peachjar Customer Service can be reached at: 858-997-2117. Their website is: http://peachjar.com

    All requests from groups or individuals to make information about not-for-profit activities or enrichment services available Clover School District students through this website will be referred to Peachjar.

    Where’s my schools Peachjar page?